Break Processing

Minor Total exercise:

Positions	Type	Field Name	Field Description
1- 2	Char/text	DEPT	Department Number
3-7	Char/text	ITEMNO	Item Number
8-28	Char/text	ITEMNAME	Item Name
29-32	Number	ONHAND	On Hand
33-100			Other information we are not dealing with in this example

I am only going to show the data in the records on the file for the four fields we are using in this problem:

DEPT	ITEMNO	ITEMNAME	ONHAND
10	11111	Hammer	20
10	12345	Hand Saw	37
10	13456	Screw Driver	42
10	14567	Pliers	13
20	15678	Hoe	07
20	16789	Rake	19
20	17890	Trowel	03
30	20000	Hose	19
30	20001	Sprinkler	23

Your assignment is to think about what you would have to do to prepare a report. The report should list the data, the totals of ONHAND by DEPT and the final total of ONHAND and answer the questions below.

As you do this, you are to play computer. That is when you are looking at the records on the file, you cannot see the records you have already processed and you cannot see the records ahead. Probably the best way to do this is to use index cards or slips of paper for each record. Once you have turned over a card, you cannot see it again. And you cannot see the other cards in the deck.

Think about these problems and then send me your answers:

1. You are accumulating totals for a department. When you turn over a index card and start a new index card, how do you know whether the new card is in the same department or a different department? What do you have in your memory that tells you? How do you put this in the computers memory?
2. When the department changes, what do you need to print out to show both the total of on hand and the department number for that department? Where do you get that information?
3. When you finish printing out a department, what do you have to reset before starting another department? What are you going to reset them to and how are you going to do this?
4. When you reach EOF - in this example, when you have processed the record for the Sprinkler, what needs to be done? Be specific about what needs to be printed and where you get the information.
5. Show me a sample report that would include the data shown above, minor totals for each depart and a final total.